Payroll

Generate pay runs from approved hours, including mileage reimbursement and statutory payments, and produce payslips.

Where to find it: Finance → Payroll

Run payroll for a period

1. Go to Finance → Payroll.
2. Start a new pay run and choose the period.
3. Review each staff member's hours, mileage and any statutory payments.
4. Generate the run to produce payslips.

Download a payslip

1. Open a completed pay run.
2. Select a staff member and download their payslip PDF.

Top up a staff member's hours for a pay week

1. Open the pay run's period in Finance → Payroll and use the Hours Adjustments card.
2. Add extra hours for a staff member with a note — they fold into that week's ordinary hours line and are paid at their default rate (e.g. 32 logged + 8 added = one 40h line).
3. Edit or remove the adjustment any time before the pay run is approved or paid; it locks after that.

Enter an opening balance for a staff member new to Carionex mid tax-year

1. Open the staff member's Payroll record and find the Opening Balance section.
2. Enter their gross pay, tax, National Insurance and pension contributed so far this tax year with their previous payroll provider (from their P45 or last payslip).
3. This keeps PAYE and pension year-to-date figures correct on payslips from their very first Carionex pay run — without it, tax codes like 1257L can under-deduct until year-to-date figures catch up. The NI figure only corrects the YTD figure shown on payslips and reported to HMRC — it doesn't change future NI deductions, since UK National Insurance is worked out per pay period, not cumulatively.

Record statutory pay (maternity, paternity, adoption, shared parental, parental bereavement, or sick pay)

1. Go to Finance → Payroll → Statutory and add the absence with its type and dates.
2. Eligible absences are calculated and paid automatically on the next run; anything needing review is flagged rather than silently skipped.
3. Statutory Sick Pay uses a real day-by-day calendar respecting qualifying days, the 3 waiting days, and the 28-week cap.

Tips & good to know

• Mileage only appears here if mileage payments are enabled in the Mileage settings and the records are approved.
• Turn on 'Pay staff for late cancellations' in Payroll Settings if a client cancelling at short notice should still pay the carer their scheduled hours — you set the notice window that qualifies.
• Turn on clock in/out reminder emails in Settings → Notifications so staff are emailed if they haven't clocked in, or forgot to clock out.