Mileage Tracking That Flows Straight Into Pay
Automatically capture mileage between visits, track expenses and log frustrated hours — then feed it all into payroll for fair, accurate reimbursement without spreadsheets.
Fair reimbursement, calculated for you
Carers drive between visits all day, and reimbursing that travel by paper claim is slow, inconsistent and easy to get wrong. Carionex captures mileage between consecutive visits automatically, so travel is reimbursed fairly and accurately.
Mileage, expenses and frustrated hours flow straight into payroll, giving carers confidence they're paid correctly and giving you a clean, auditable record for every journey.
The problems this solves
- Manual mileage claims on paper or spreadsheets
- Inconsistent or disputed reimbursements
- Mileage disconnected from payroll
- No record of travel between visits
Key benefits
Everything you need, built for UK home care.
Automatic capture
Mileage between consecutive visits is calculated for you.
Straight into payroll
Reimbursement flows into the pay run automatically.
Expense tracking
Log and reimburse carer expenses alongside mileage.
Frustrated hours
Capture non-productive time for fair pay.
Auditable
Every journey and claim is recorded and reviewable.
No paperwork
Carers don't fill in mileage forms — it's handled in the app.
How it works in Carionex
Visit-to-visit mileage
Carionex captures mileage between a carer's consecutive visits, so business travel is reimbursed without manual claims.
Expenses and frustrated hours
Log additional expenses and non-productive 'frustrated' hours so carers are paid fairly for their time and costs.
- Expense logging
- Frustrated-hours capture
- Per-carer records
Into payroll automatically
Mileage and expenses are pulled into the pay run, so reimbursement is accurate and on time.
Clean audit trail
Every journey, expense and reimbursement is recorded for review and reporting.
From setup to daily use
- 1
Carer works visits
The carer completes consecutive visits during their shift.
- 2
Mileage captured
Travel between visits is calculated automatically.
- 3
Add expenses
Any additional expenses or frustrated hours are logged.
- 4
Into the pay run
Mileage and expenses feed payroll automatically.
- 5
Reimburse
Carers are paid accurately, with a full record kept.
Carionex vs the old way
| Carionex | Traditional | |
|---|---|---|
| Capture | Automatic between visits | Manual claim forms |
| Accuracy | Consistent calculation | Estimated |
| Into payroll | Automatic | Separate process |
| Audit | Full record | Patchy |
| Carer effort | None | Fills in forms |
Frequently asked questions
How does mileage tracking work?+
Carionex captures mileage between a carer's consecutive visits automatically, so travel is calculated consistently and reimbursed fairly without paper claim forms.
Does mileage feed into payroll?+
Yes. Captured mileage, along with expenses and frustrated hours, flows straight into the pay run for accurate reimbursement.
Can carers claim expenses too?+
Yes. Carers can log expenses alongside mileage, and these can be reviewed and reimbursed through payroll.
What are frustrated hours?+
Frustrated hours are non-productive time — for example, a visit that couldn't go ahead — that you may choose to pay. Carionex lets carers log this so it can be included in pay.
Is mileage auditable?+
Yes. Every journey, expense and reimbursement is recorded, giving you a clean, auditable trail for reporting and reviews.
Do carers have to fill in mileage forms?+
No. Mileage is captured automatically in the app, removing the need for manual claim forms.
Does this reduce reimbursement disputes?+
Yes. Because mileage is calculated consistently and recorded, reimbursements are fairer and disputes are far less common.
Can I report on total mileage costs?+
Yes. Mileage and expense data feeds into financial reporting so you can see travel costs across your agency.
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See Mileage Tracking in action
Book a personalised demo and see how Carionex brings payroll & finance together in one platform.