Mileage Tracking That Flows Straight Into Pay
Automatically capture mileage between visits, track expenses and log frustrated hours — then feed it all into payroll for fair, accurate reimbursement without spreadsheets.
Fair reimbursement, calculated for you
Carers drive between visits all day, and reimbursing that travel by paper claim is slow, inconsistent and easy to get wrong. Carionex captures mileage between consecutive visits automatically, so travel is reimbursed fairly and accurately.
Mileage, expenses and frustrated hours flow straight into payroll, giving carers confidence they're paid correctly and giving you a clean, auditable record for every journey.
Want to see the HMRC rates in action first? Try our free mileage calculator to work out tax-free reimbursement for a carer or your whole team, before automating it end-to-end here.
The problems this solves
- Manual mileage claims on paper or spreadsheets
- Inconsistent or disputed reimbursements
- Mileage disconnected from payroll
- No record of travel between visits
Key benefits
Everything you need, built for UK home care.
Automatic capture
Mileage between consecutive visits is calculated for you.
Straight into payroll
Reimbursement flows into the pay run automatically.
Expense tracking
Log and reimburse carer expenses alongside mileage.
Frustrated hours
Capture non-productive time for fair pay.
Auditable
Every journey and claim is recorded and reviewable.
No paperwork
Carers don't fill in mileage forms — it's handled in the app.
How it works in Carionex
Visit-to-visit mileage
Carionex captures mileage between a carer's consecutive visits, so business travel is reimbursed without manual claims.
Expenses and frustrated hours
Log additional expenses and non-productive 'frustrated' hours so carers are paid fairly for their time and costs.
- Expense logging
- Frustrated-hours capture
- Per-carer records
Into payroll automatically
Mileage and expenses are pulled into the pay run, so reimbursement is accurate and on time.
Clean audit trail
Every journey, expense and reimbursement is recorded for review and reporting.
From setup to daily use
- 1
Carer works visits
The carer completes consecutive visits during their shift.
- 2
Mileage captured
Travel between visits is calculated automatically.
- 3
Add expenses
Any additional expenses or frustrated hours are logged.
- 4
Into the pay run
Mileage and expenses feed payroll automatically.
- 5
Reimburse
Carers are paid accurately, with a full record kept.
Carionex VS the old way
Capture
With Carionex: Automatic between visits
Traditional: Manual claim forms
Accuracy
With Carionex: Consistent calculation
Traditional: Estimated
Into payroll
With Carionex: Automatic
Traditional: Separate process
Audit
With Carionex: Full record
Traditional: Patchy
Carer effort
With Carionex: None
Traditional: Fills in forms
Frequently asked questions
Everything teams ask us before switching to Carionex.
Still have questions?
Talk to our team and we'll walk you through how Carionex fits payroll & finance.
Contact usHow does mileage tracking work?+
Carionex captures mileage between a carer's consecutive visits automatically, so travel is calculated consistently and reimbursed fairly without paper claim forms.
Does mileage feed into payroll?+
Yes. Captured mileage, along with expenses and frustrated hours, flows straight into the pay run for accurate reimbursement.
Can carers claim expenses too?+
Yes. Carers can log expenses alongside mileage, and these can be reviewed and reimbursed through payroll.
What are frustrated hours?+
Frustrated hours are non-productive time — for example, a visit that couldn't go ahead — that you may choose to pay. Carionex lets carers log this so it can be included in pay.
Is mileage auditable?+
Yes. Every journey, expense and reimbursement is recorded, giving you a clean, auditable trail for reporting and reviews.
Do carers have to fill in mileage forms?+
No. Mileage is captured automatically in the app, removing the need for manual claim forms.
Does this reduce reimbursement disputes?+
Yes. Because mileage is calculated consistently and recorded, reimbursements are fairer and disputes are far less common.
Can I report on total mileage costs?+
Yes. Mileage and expense data feeds into financial reporting so you can see travel costs across your agency.
Related Carionex solutions
See Mileage Tracking in action
Book a personalised demo and see how Carionex brings payroll & finance together in one platform.