Care Rota Software That Runs Your Whole Operation
Build smarter rotas with recurring visits, intelligent AI carer matching, travel-aware scheduling and one-tap emergency cover — all connected to live visits, timesheets and payroll.
Care Rota Software for Care Homes & Domiciliary Care
Carionex helps UK care providers build and manage staff rotas without relying on spreadsheets or manual scheduling. Create recurring rotas, match carers to visits, manage availability and emergency cover, monitor live visits and turn completed work into accurate timesheets.
Whether you're managing a domiciliary care service, residential care team or growing care agency, Carionex brings scheduling, staff management, care delivery, payroll and invoicing together in one platform.
The problems this solves
- Spreadsheet rotas that break the moment a carer calls in sick
- No visibility of which visits or shifts are late or missed in real time
- Double-booking and travel time between community visits that doesn't add up
- Re-keying visit or shift hours into a separate payroll system
Build Recurring Care Rotas in Minutes
Set up a client's care package once and Carionex handles the repetition from there. Build daily, weekly or bespoke recurring visit patterns, drag and drop to adjust individual visits, and see each carer's real availability as you schedule — so the rota reflects reality, not just intentions.
- Drag-and-drop scheduling for one-off and recurring visits
- Recurring visit and rota patterns per client, rolled out in seconds
- Real-time staff availability visible as you build the rota
- Repeat schedules without re-entering the same week twice
- Less time on rota administration, more time on care
Match the Right Carer to Every Visit
Right first time, every time. Carionex looks at each carer's availability, skills and history with a client to suggest the best match for every visit — so clients see familiar faces and coordinators aren't relying on memory.
- Staff availability factored in automatically
- Skills and requirements matched to each visit's needs
- Continuity-of-care scoring, so clients see familiar carers
- AI carer matching suggests the best person for the job
- Scheduling conflict prevention stops accidental double-booking
See AI carer matching in action
Book a personalised demo and watch Carionex suggest the right carer for a real visit on your rota.
Book DemoSave and Reuse Rota Templates in Seconds
Stop rebuilding the same shift pattern every week. Save any recurring rota, client visit plan or whole team's shift pattern as a reusable template, then clone it forward to next week, a new client or a different team in a couple of clicks.
- Save any shift or visit pattern as a reusable rota template
- Clone a template forward across weeks instantly
- Apply a template to a different client or care team
- Roll out standard shift patterns without re-entering them
- Consistent rotas every week, with far less admin time
- Automatic compliance auto-check runs at the point of scheduling
- Right to Work (RTW) eligibility validated before every assignment
- Expired DBS, training or certifications block the assignment automatically
- Non-compliant or ineligible staff can't be rostered onto a visit
- Coordinators are shown exactly which requirement has lapsed
Automatic Compliance and Right to Work Checks, Before Every Assignment
Carionex checks every assignment against DBS checks, mandatory training, certifications and Right to Work (RTW) status automatically — before a carer is ever put on a visit or shift, not after. If a requirement has expired or is missing, the assignment is blocked and the coordinator is told exactly why, closing off one of the most common compliance and illegal-working risks in care scheduling.
Works alongside staff compliance and training management, so the same expiry dates that drive alerts elsewhere in Carionex are the ones enforced on the rota.
Reduce Travel Time Between Care Visits
Community care lives and dies by the clock — and the road. Carionex builds real travel time between consecutive visits into the schedule, instead of assuming carers can teleport between client homes.
- Travel-aware scheduling between consecutive visits
- Visit locations factored into every rota decision
- Practical, realistic gaps between back-to-back calls
- Less unnecessary mileage and driving time
- Fewer late arrivals caused by unrealistic schedules
- Double-up (two-carer) visits scheduled and tracked individually
- One-tap emergency cover finds the nearest available carer
- Reassign visits instantly when plans change
- Staff absence reflected on the rota straight away
- The live rota is always the single source of truth
Manage Double-Up Visits and Last-Minute Cover
Plans change. Carers call in sick, some visits need two people, and cover has to happen fast. Carionex keeps the rota live, so you can react in seconds, not phone calls.
Track Late, Missed and Completed Visits in Real Time
Once the rota is published, Carionex keeps watching. A live operations board shows exactly what's happening across every visit, so coordinators find out about a problem in seconds — not when a family calls to ask where the carer is.
Every clock event feeds our live visit tracking and Attendance Integrity dashboard, so you always have an evidenced record of care delivered.
- GPS-verified clock-in and clock-out for every visit
- Live visit status: scheduled, in progress, late or missed
- Automatic alerts for late starts and missed clock-outs
- Full visibility of completed visits as they happen
- Geofencing flags visits outside the expected location
Turn Completed Visits Into Timesheets and Payroll
The rota isn't the end of the story — it's the start of an unbroken chain from scheduled visit to paid staff and invoiced client. Completed, verified visits become timesheet lines automatically, removing the manual re-keying that slows most agencies down.
That means accurate timesheets, faster payroll, and invoicing that always matches delivered care.
- Worked hours calculated from verified visit times
- Timesheets generated automatically, ready for approval
- Feeds directly into payroll — no re-keying
- Mileage between visits captured where applicable
- Feeds invoicing, so billed hours match delivered care
Watch a rota flow straight into a payslip
See exactly how a completed visit becomes a timesheet, a pay run and an invoice — live, on your own data.
Book DemoHow Carionex Care Rota Software Works
- 1
Add Staff & Service Users
Bring in your care staff and the clients or service users they support, along with skills, compliance and availability.
- 2
Create One-Off or Recurring Visits
Build one-off appointments or set up recurring visit and shift patterns in seconds — no re-entering the same schedule every week.
- 3
Assign Carers & Publish the Rota
Let AI carer matching suggest the right person for each visit, or drag and drop to assign manually, then publish so staff see it instantly.
- 4
Track Visits, Timesheets & Payroll
Monitor live visit status, fill last-minute gaps, and let completed, verified visits flow straight into timesheets, payroll and invoicing.
Care Rota Software FAQs
Everything care homes and domiciliary agencies ask us about Carionex's rota and scheduling tools.
Still have questions?
Talk to our team and we'll walk you through how Carionex fits your rota, whatever your care model.
Contact usWhat is care rota software?
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Care rota software helps care homes and domiciliary care agencies plan, publish and manage staff schedules. Carionex adds an intelligent AI-powered scheduling engine, reusable rota templates, automatic compliance and Right to Work checks, live visit and shift status, travel-aware scheduling, a coverage heat map, route optimisation, live staff presence, predictive delay alerts and automatic timesheets, so your rota reflects what's actually happening in real time.
Does Carionex use AI to build the rota automatically?
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Yes. Carionex's intelligent rota engine scores available carers against each visit's skills, availability, proximity, continuity-of-care history and live compliance status, then suggests or can auto-assign the best match — while still catching conflicts and double-bookings before you publish.
Can I save and reuse a rota or shift pattern as a template?
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Yes. Any recurring shift pattern, client visit plan, or full week's rota can be saved as a reusable template and cloned forward across weeks, clients or your whole team, so you never have to rebuild the same schedule from scratch.
Does Carionex automatically check staff compliance before scheduling them?
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Yes. Every assignment runs through an automatic compliance auto-check against DBS checks, mandatory training and certification expiry dates. If anything has lapsed, Carionex blocks the assignment and flags the exact issue to coordinators, instead of letting a non-compliant carer be rostered.
Does Carionex validate Right to Work (RTW) before scheduling staff?
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Yes. Right to Work status is validated automatically as part of the same scheduling checks as compliance, so a carer with an expired, missing or invalid RTW record cannot be assigned to a visit or shift — reducing the risk of illegal working breaches.
Can I see the payroll cost of a rota change before I publish it?
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Yes. The payroll impact preview shows the change in hours, overtime exposure and pay cost for a proposed rota change before you publish it, so you're never surprised at payday by a shift swap or added visit.
Does Carionex show me where staff are understaffed?
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Yes. A visual coverage heat map highlights which times and areas are short-staffed at a glance, so you can rebalance the rota before a gap turns into a missed visit.
Can Carionex optimise a carer's route between visits?
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Yes. Route optimisation reorders a carer's visits for the day to reduce travel time and mileage between them, so more of their paid time goes on care rather than driving.
Does Carionex track where staff are in real time?
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Yes. Live staff presence is built from real clock-in/out and GPS data to show which carers are currently on a visit, travelling between visits, or off-shift — never simulated or estimated.
Can it predict which visits are going to run late?
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Yes. Predictive delay alerts flag visits at risk of running late based on how a carer's day is actually unfolding — for example running behind on an earlier visit — so coordinators can act before a client is affected.
Is Carionex suitable for domiciliary care agencies?
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Yes. Carionex is built around how domiciliary care agencies actually work — recurring visit patterns, reusable rota templates, travel-aware scheduling between client homes, double-up visits, GPS-verified clock-in and clock-out, automatic compliance/RTW checks, and continuity-of-care carer matching, all on one live rota.
Is Carionex suitable for care homes?
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Yes. Carionex supports care home staffing agencies through a booking-based shift model: publish open shifts to your care home clients, let AI auto-scheduling match compliant, Right-to-Work-validated care staff by skills, availability and rate, and track every shift from open to filled to completed — with the same platform handling timesheets, invoicing and payroll.
Can Carionex manage recurring care visits?
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Yes. You can build daily, weekly or bespoke recurring visit patterns per client, including double-up visits that need two carers, save them as templates, and roll them out across the rota in seconds rather than re-entering them every week.
Can I schedule double-up care visits?
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Yes. Double-up (two-carer) visits are a native part of the rota — you can assign two carers to the same visit, and each carer's schedule, clock-in and timesheet is tracked individually.
Can Carionex help manage last-minute staff cover?
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Yes. When a carer calls in sick or a shift needs urgent cover, one-tap emergency cover finds the nearest available, compliant and Right-to-Work-eligible carer, so you can fill the gap in seconds instead of ringing round.
Can staff access their rota from their phone?
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Yes. Carers and care staff view their schedule on the native Carionex mobile app, with visit or shift details, client information and directions — available even offline.
Does Carionex connect rotas with timesheets and payroll?
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Yes. Completed, GPS-verified visits and shifts automatically generate timesheet lines, which feed directly into payroll and invoicing, removing manual re-keying between separate systems.
Can Carionex track late, missed and completed visits?
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Yes. A live operations board shows every visit's status in real time, flags late starts and missed clock-outs, and highlights coverage gaps as they happen, so your team can act immediately rather than finding out after the fact.
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See Care Rota Software in action
Book a personalised demo and see how Carionex runs your rota — whether that's community visits, care home shifts, or both.