Care Rota Software That Runs Your Whole Operation
Drag-and-drop rostering, recurring visits, AI carer matching with continuity-of-care scoring, and one-tap emergency cover — with live visit statuses and auto-generated timesheets.
A live operations centre, not just a calendar
Scheduling home care by spreadsheet is slow, error-prone and blind to what's actually happening on the ground. Carionex turns your rota into a live operations centre with real-time visit statuses, so your coordinators always know which visits are running, late or missed.
Build recurring visit patterns in seconds, match the right carer to each client with continuity-of-care scoring, and fill last-minute gaps with one-tap emergency cover — while every completed visit flows straight into timesheets and payroll.
The problems this solves
- Spreadsheet rotas that break the moment a carer calls in sick
- No visibility of which visits are late or missed in real time
- Double-booking and travel time that doesn't add up
- Re-keying visit hours into a separate payroll system
Key benefits
Everything you need, built for UK home care.
Drag-and-drop scheduling
Build and adjust rotas visually, with recurring patterns and double-up (two-carer) visits.
AI carer matching
Suggests the best carer for each visit using skills, availability and continuity-of-care scoring.
Live visit statuses
See in real time which visits are scheduled, in progress, late or missed.
One-tap emergency cover
Find and assign the nearest available carer when someone drops out.
Auto-generated timesheets
Completed visits become timesheet lines automatically — no re-keying.
Travel-aware
Factor in travel time between visits so rotas reflect reality.
How it works in Carionex
Recurring visit patterns
Set up daily, weekly or bespoke visit patterns per client and roll them out across the rota instantly.
- Recurring and one-off visits
- Double-up (two-carer) visits
- Per-client visit templates
Continuity of care
Match clients with familiar carers using continuity scoring, so people see the same faces wherever possible.
Real-time operations board
A live board shows every visit's status, flags late starts and missed clock-outs, and highlights coverage gaps.
- Late-start and missed clock-out alerts
- Coverage-gap highlighting
- Emergency cover finder
Straight-through to payroll
Completed, GPS-verified visits feed timesheets, then payroll and invoicing — one continuous flow.
From setup to daily use
- 1
Set visit patterns
Create recurring visit patterns for each client's care package.
- 2
Assign carers
Let AI matching suggest carers, or drag-and-drop to assign manually.
- 3
Publish the rota
Carers see their schedule instantly on the mobile app.
- 4
Monitor live
Track visit statuses in real time and fill gaps with emergency cover.
- 5
Flow to payroll
Completed visits auto-generate timesheets ready for payroll and invoicing.
Carionex vs the old way
| Carionex | Traditional | |
|---|---|---|
| Building the rota | Drag-and-drop + AI matching | Manual spreadsheet |
| Live visit status | Real-time board | Phone calls |
| Emergency cover | One-tap finder | Ring-around |
| Timesheets | Auto-generated | Re-keyed by hand |
| Continuity of care | Scored automatically | From memory |
Frequently asked questions
What is care rota software?+
Care rota software helps home care agencies plan and manage carer schedules. Carionex adds live visit tracking, AI carer matching, travel-aware scheduling and automatic timesheets so your rota reflects what's actually happening in real time.
Can it handle recurring visits?+
Yes. You can build daily, weekly or bespoke recurring visit patterns per client, including double-up visits that require two carers, and roll them out across the rota instantly.
How does AI carer matching work?+
Carionex suggests the most suitable carer for each visit based on availability, skills, location and continuity-of-care scoring, so clients see familiar faces and coordinators save time.
Can I see which visits are running late?+
Yes. The live operations board shows every visit's status in real time and flags late starts and missed clock-outs so you can act immediately.
Does the rota connect to payroll?+
Completed, GPS-verified visits automatically generate timesheets that feed directly into payroll and invoicing, removing manual re-keying.
How do carers see their schedule?+
Carers view their weekly schedule on the native mobile app, with visit details, client information and tasks — available offline too.
Can I fill last-minute gaps quickly?+
Yes. One-tap emergency cover finds the nearest available carer so you can fill a dropped visit in seconds.
Does it account for travel time?+
Yes. Scheduling is travel-aware so you can build realistic rotas that include travel between consecutive visits.
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See Care Rota Software in action
Book a personalised demo and see how Carionex brings care management together in one platform.