Staffing agency software built for dental and care home staffing
Carionex now runs dental staffing and care home staffing agencies end to end — bookings, compliance, GPS-verified shifts, client invoicing and UK payroll with HMRC RTI, all in one platform built specifically for temporary healthcare staffing.
Switching from spreadsheets or a legacy staffing system? Free onboarding and guided data migration are included.
Riverside Dental Practice
Dental Nurse · Fri, 08:00–17:00
Willowbrook Care Home
Care Support Worker · Sat, night shift
Compliance
Verified
Clock-in
GPS
Payroll
RTI ready
Fully automatic
Booking to invoice
DBS & RTW verified
Compliance checks
Built-in + HMRC RTI
Payroll
One platform, purpose-built for two staffing markets
Dental Staffing and Care Home Staffing are configured as first-class industries — not a generic rota tool stretched to fit. Every screen speaks your team's language.
Fill dental practice bookings faster
Manage dental practices as clients, publish shift bookings, and assign dental staff by role and rate rules. Mileage between practices, diversion claims and dental-specific payroll rules are all handled automatically.
Cover care home shifts with confidence
Manage care home clients, publish and fill bookings with care staff, and keep every shift GPS-verified and compliant — while your office keeps a live view of fill rates across every home you supply.
Most staffing agencies are held back by the same things
The old way spreads shifts, compliance and billing across five different tools. Carionex puts it all in one.
Without Carionex
- Shifts filled over WhatsApp and phone calls with no single source of truth
- Invoices rebuilt by hand from timesheets every week
- Payroll run in a separate system with figures re-typed in
- DBS and right-to-work checks tracked in spreadsheets, easy to miss
- No visibility of which practices or care homes are actually profitable
- Clients chasing your office for booking status instead of self-serving
With Carionex
- One live booking board every shift runs through
- Invoices generated automatically from completed bookings
- Built-in UK payroll, synced with every shift worked
- Compliance checks verified in-app, with expiry alerts
- Live margin and profitability visibility per client
- Clients self-serve booking status through their own portal
Everything a staffing agency needs, connected
From the booking board to the payslip, without a single spreadsheet in between.
Bookings board & rate rules
Publish shifts to dental practices or care home clients as bookings, match dental or care staff by category, availability and rate rules, and track every booking from open through filled to completed in one live board.
Compliance-first onboarding
Right-to-work and DBS documents go through a mandatory, human-confirmed verification flow, with expiry alerts, industry-specific training modules and uniform or PPE tracking — so compliance is built into everyday work, not a separate project.
GPS-verified clock in/out
Staff clock in and out from a native mobile app with GPS verification and geofencing on every booking. Diversions and extra mileage between shifts are reported and approved without paper claim forms.
Staffing payroll & HMRC RTI
A dedicated payroll engine for booking-based shifts calculates PAYE, National Insurance, pension auto-enrolment and statutory pay, and submits HMRC RTI Full Payment Submissions and Employer Payment Summaries — built for the latest RTI specification.
Booking-based invoicing
Branded invoices are generated straight from completed, verified bookings for each practice or client, using your configured rate cards — removing the manual reconciliation between rota, timesheets and billing.
Client self-service portal
Give dental practices or care home clients their own portal to request bookings, track fill status and download invoices — cutting the phone calls and email chains your office currently handles.
Native staff app
Dental and care staff see their shift schedule, clock in and out, submit extra-hour or diversion claims, request uniform or PPE, and message the office — all from one native iOS and Android app.
Built to scale with you
Pricing is staff-based with every feature included and unlimited clients on every plan — so taking on another dental practice or care home never means a new bill or a new system.
From booking request to paid shift
- 1
Booking requested
A practice or care home submits a shift request — or your coordinator raises one — specifying role, rate and location.
- 2
Booking filled
Best-fit dental or care staff are assigned by category, availability and rate rules. Status updates automatically for everyone.
- 3
Staff clock in/out
Staff clock in and out from the native app with GPS verification. Late or missed clock events are flagged automatically.
- 4
Timesheet approved
Completed, verified bookings become an approved timesheet without anyone reconciling a spreadsheet.
- 5
Invoice generated
A branded invoice is generated straight from completed bookings for that practice or client, ready to send.
- 6
Payroll & RTI submitted
Staff are paid through built-in UK payroll, with HMRC RTI submissions handled directly from the same platform.
Carionex vs the old way
Same outcome, every row: less admin, fewer gaps, one system of record.
| With Carionex | Spreadsheets & legacy tools | |
|---|---|---|
| Booking to invoice | Automatic, from completed bookings | Manual spreadsheet reconciliation |
| Compliance checks | Verified DBS/RTW flow + expiry alerts | Paper files and missed renewals |
| Payroll | Built-in UK payroll + HMRC RTI | Separate payroll system, double entry |
| Shift fill visibility | Live bookings board in one place | WhatsApp groups and phone calls |
| Client access | Self-service practice/care home portal | Emailed spreadsheets and PDFs |
| Pricing | Staff-based, unlimited clients included | Per-client or per-booking fees |
Pay for your team, not your client list
Every plan includes every feature and unlimited dental practices or care home clients. Pricing scales with the number of dental or care staff on your books, so taking on a new client is never a reason to upgrade.
Frequently asked questions
Everything agencies ask us before switching from spreadsheets and legacy tools.
Still have questions?
Talk to our team and we'll walk you through how Carionex fits your agency.
Contact usDoes Carionex support both dental staffing and care home staffing agencies?+
Yes. Dental Staffing and Care Home Staffing are both first-class industries inside Carionex, sharing the same booking-based workflow — dental practices or care home clients request bookings, you fill them with dental staff or care staff, and every shift, timesheet, invoice and payslip flows from that one booking. The platform relabels itself automatically: Dental Practices or Care Home Clients, Bookings, Shifts, Dental Staff or Care Staff — so your team always sees the right terminology.
Can our dental practices or care home clients request bookings themselves?+
Yes. Client practices and care homes can be given their own self-service portal to submit booking requests, see fill status in real time, and access their invoices — without ringing or emailing your office. Your coordinators keep full control and can also raise and manage bookings on their behalf.
How does payroll work for temporary dental and care home shifts?+
Carionex includes full UK payroll built in, with a dedicated pay engine for booking-based shifts: role- and client-specific rate rules, mileage and diversion claims between shifts, statutory pay, and automatic handling of late-cancelled or unclosed bookings so nobody is paid — or not paid — incorrectly. It calculates PAYE, National Insurance and pension auto-enrolment, and can submit HMRC RTI Full Payment Submissions and Employer Payment Summaries directly.
Is Carionex ready for the upcoming HMRC RTI changes?+
Yes. Carionex tracks each tax year's HMRC RTI specification, including the 2027-28 RIM v2.0 update, and validates every submission against the current HMRC schema before it is sent — so your agency's RTI submissions stay compliant as the rules change.
How are DBS checks, right-to-work and other compliance handled?+
Right to work and DBS documents follow a mandatory, human-confirmed verification flow rather than a tick-box upload, with document expiry alerts, industry-specific training modules, and uniform or PPE tracking built in — so an unqualified or lapsed member of staff can never silently appear on a booking.
How is pricing structured for a staffing agency?+
The same way as every Carionex plan: pricing is based on the number of staff on your books, every feature is included, and there is no limit on the number of practices, care homes or other clients you can manage. You only pay a little more as your staffing agency grows.
Explore related solutions
Ready to run your staffing agency on one platform?
See how Carionex fills bookings, verifies compliance, invoices clients and pays your dental or care staff — book a personalised demo built around your agency today.