Care Agency Invoicing That Bills From the Visits You Delivered
One-click invoice generation from completed care hours, with split funding across councils, NHS and private payers, branded PDF output and automatic calculations.
Invoice in minutes, not days
Building care invoices by hand from timesheets is slow and error-prone, especially when a single client is funded by more than one payer. Carionex generates invoices directly from completed, verified visits, so what you bill matches what you delivered.
Split funding is handled automatically with percentage-based billing across councils, the NHS and private payers, invoices are output as branded PDFs, and outstanding invoices are tracked so you always know who owes what.
The problems this solves
- Hours of manual invoice building from timesheets
- Complex split funding across multiple payers
- Billing that doesn't match delivered hours
- No clear view of outstanding invoices
Key benefits
Everything you need, built for UK home care.
Invoices from visits
Generate invoices directly from completed, verified care hours.
Split funding
Automatic percentage-based billing across council, NHS and private payers.
Branded PDF invoices
Professional, branded invoice PDFs ready to send.
Automatic calculations
Rates, hours and totals are computed for you.
Outstanding tracking
See which invoices are unpaid and chase with confidence.
Multiple funding sources
Handle several funders per client without spreadsheets.
How it works in Carionex
Billing that matches delivery
Invoices are built from completed, GPS-verified visits, so you bill for the care you actually delivered — nothing more, nothing less.
Split funding made simple
Assign funding percentages per client and Carionex splits each invoice across payers automatically.
- Council, NHS and private splits
- Percentage-based allocation
- Per-client funding sources
Branded, professional output
Invoices are generated as branded PDF documents that reflect your agency, ready to email to funders and families.
Know what's owed
Outstanding invoices are tracked so your finance team always has a clear picture of what's due.
- Outstanding-invoice tracking
- Full invoice history
- Financial reporting
From setup to daily use
- 1
Deliver visits
Care is delivered and verified via GPS clock-in/out.
- 2
Set funding
Assign each client's funding sources and split percentages.
- 3
Generate invoices
Create invoices from completed hours in one click.
- 4
Send branded PDFs
Email professional, branded invoices to funders and families.
- 5
Track payment
Monitor outstanding invoices until they're settled.
Carionex vs the old way
| Carionex | Traditional | |
|---|---|---|
| Invoice creation | One-click from visits | Manual from timesheets |
| Split funding | Automatic | Spreadsheet juggling |
| Accuracy | Matches verified hours | Transcription errors |
| Outstanding invoices | Tracked | Hard to see |
| Presentation | Branded PDFs | Basic templates |
Frequently asked questions
How does care agency invoicing work in Carionex?+
Invoices are generated directly from completed, GPS-verified visits, so billing matches the care delivered. You can produce branded PDF invoices in one click.
Can it handle split funding?+
Yes. You assign funding percentages per client, and Carionex automatically splits each invoice across councils, the NHS and private payers.
Can I bill multiple funders for one client?+
Yes. A single client can have several funding sources, and invoicing allocates costs across them based on the percentages you set.
Are invoices branded?+
Yes. Invoices are produced as professional, branded PDF documents reflecting your agency, ready to send to funders and families.
How do I track unpaid invoices?+
Carionex tracks outstanding invoices so your finance team can see exactly what's owed and follow up efficiently.
Does invoicing use the same data as payroll?+
Yes. Both invoicing and payroll are driven by the same verified visit hours, so your revenue and costs stay consistent.
Can I see profit per client?+
Yes. Because revenue and payroll flow through one platform, Carionex can show real-time profit per client and per visit.
Is invoicing suitable for local-authority contracts?+
Yes. Split funding, verified hours and branded documentation make Carionex well-suited to local-authority and mixed-funding care contracts.
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See Care Agency Invoicing in action
Book a personalised demo and see how Carionex brings payroll & finance together in one platform.