Timesheets That Build Themselves From Verified Visits
Completed, GPS-verified visits become timesheet lines automatically, with simple approval workflows that flow straight into payroll and invoicing — no chasing, no re-keying.
The end of manual timesheets
Chasing paper timesheets, then re-typing them into payroll, wastes hours every week and introduces errors. Carionex generates timesheets automatically from completed visits, using the GPS-verified clock-in and clock-out times you already capture.
Managers review and approve timesheets in a few clicks, and approved hours flow directly into payroll and invoicing — so paid hours, billed hours and delivered hours all match.
The problems this solves
- Chasing carers for paper or spreadsheet timesheets
- Re-keying hours into payroll and invoicing
- Discrepancies between logged and actual hours
- No easy approval trail
Key benefits
Everything you need, built for UK home care.
Auto-generated
Timesheets build themselves from completed visits.
GPS-backed hours
Based on verified clock-in and clock-out times.
Simple approvals
Review and approve timesheets in a few clicks.
Feeds payroll
Approved hours flow straight into the pay run.
Feeds invoicing
The same hours drive accurate client invoices.
Includes extras
Mileage and frustrated hours are captured too.
How it works in Carionex
Built from real visits
Every completed visit becomes a timesheet line using its verified clock times, so timesheets reflect exactly what happened.
- Verified clock-in/out times
- Double-up visits handled per carer
- Mileage and frustrated hours included
Approval workflow
Managers review timesheets, adjust where necessary with an audit trail, and approve — all in one place.
One source of truth
Approved timesheet hours drive both payroll and invoicing, so pay, billing and delivery always agree.
Attendance integrity
Time discrepancies and out-of-location clock events are flagged for review before approval.
From setup to daily use
- 1
Carers clock in/out
GPS-verified times are captured for every visit.
- 2
Timesheets generate
Completed visits become timesheet lines automatically.
- 3
Manager reviews
Check hours, adjustments and any flagged discrepancies.
- 4
Approve
Approve timesheets with a full audit trail.
- 5
Pay and bill
Approved hours feed payroll and invoicing directly.
Carionex vs the old way
| Carionex | Traditional | |
|---|---|---|
| Creation | Automatic from visits | Manual entry |
| Accuracy | GPS-verified | Self-reported |
| Approval | In-app workflow | Paper sign-off |
| To payroll | Direct | Re-keyed |
| To invoicing | Direct | Separate process |
Frequently asked questions
How are timesheets created in Carionex?+
Timesheets are generated automatically from completed visits using the GPS-verified clock-in and clock-out times, so there's no manual entry or chasing.
Can managers adjust timesheets?+
Yes. Managers can review and adjust timesheets where necessary, with every change recorded in an audit trail, before approving them.
Do timesheets feed payroll?+
Yes. Approved timesheet hours flow directly into the pay run, so payroll is based on verified, approved hours.
Do timesheets feed invoicing too?+
Yes. The same approved hours drive client invoicing, so delivered, paid and billed hours all match.
Are mileage and extra hours included?+
Yes. Mileage between visits and frustrated hours can be captured and included alongside worked hours.
How are two-carer visits handled?+
On double-up visits, each carer's clock-in and clock-out are recorded separately, so their timesheets and pay are accurate.
What about disputed or out-of-location times?+
Time discrepancies and out-of-location clock events are flagged on the Attendance Integrity dashboard for review before approval.
Does this save admin time?+
Significantly. Because timesheets build themselves and flow into payroll and invoicing, agencies remove hours of weekly chasing and re-keying.
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See Timesheets in action
Book a personalised demo and see how Carionex brings payroll & finance together in one platform.