Leave & Holidays

Manage staff holiday and absence requests and track remaining entitlement, so leave is reflected when you build the rota.

Where to find it: Staff → Leave & Holidays

Approve or decline a leave request

1. Go to Staff → Leave & Holidays.
2. Open a pending request to see the dates and remaining entitlement.
3. Approve or decline — approved leave shows against the rota.

Turn on Rolled-Up Holiday Pay for a zero-hours worker

1. Open the staff member's Payroll record (Finance → Payroll → Staff) and find the Rolled-Up Holiday Pay switch.
2. Turn it on and set the date it takes effect — from then, holiday is paid as 12.07% of hours worked in cash each pay run, instead of as booked days off.
3. This is opt-in per person and only intended for genuinely zero-hours/pro-rata workers — it is never applied automatically.

Seed an opening holiday balance for a staff member new to Carionex

1. Open Staff → Leave & Holidays and edit the staff member's entitlement.
2. Enter the holiday already used this year with their previous employer or payroll system (in hours or days).
3. Remaining entitlement is then correct from day one — future approvals and any rolled-up payout add on top of this starting point.

Tips & good to know

• A staff member's row shows a 'Payouts' button once they've had any Rolled-Up Holiday Pay — it lists every pay period it was paid, separately from days/hours actually taken off.